ADMINISTRATIVE ASSISTANT I (RECRUITMENT ASSISTANT)
| Position | ADMINISTRATIVE ASSISTANT I (RECRUITMENT ASSISTANT) |
|---|---|
| Item No. | N/A (Job Order) ( Job Order ) |
| Division/Section | Administrative Division / Human Resource Section |
| Place of Assignment | Manila |
| Salary Grade | SG-7 + 20% premium pay |
| Monthly Salary | Php 22,344.00 |
| QUALIFICATION STANDARDS | |
|---|---|
| Education: | Completion of two (2) years studies in college |
| Experience: | One (1) year of relevant experience, preferably with knowledge in 2017 Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA), Revised July 2018 |
| Training | Four (4) hours of relevant training |
| Eligibility | Preferably with CS Eligibility, but not required |
| Skills | N/A |
POSITION DESCRIPTION – Duties and Responsibilities
- Assists in the preparation and processing of recruitment, selection, and placement documents in accordance with the Omnibus Rules on Appointment and Other Human Resource Actions;
- Inputs, updates, and maintains records in the agency’s Human Resource Information System (HRIS) and other databases, ensuring that all records are accurate, up-to-date, and easily accessible;
- Converts physical records into digital formats through scanning and ensure the proper tagging and storage of these digital files in the agency's records management system such as but not limited to 201 files and other HR-related documents;
- Acts as secretariat during interviews and deliberations, ensuring all necessary documents and logistics are in place;
- Assists in the processing of Contract of Service (COS) and On-the-Job Trainees (OJT) applications and/or renewal;
- Assists in the orientation of newly hired permanent employee/s, Contract of Service (COS) and On-the-Job (OJT) Trainees;
- Assists in conducting background investigations for qualified candidates;
- Assist in complying with the Program to Institutionalize Meritocracy and Excellence in Human Resource Management (PRIME-HRM);
- Drafts communication / memoranda / office circulars / replies to various queries that involve interpretation of rules and regulations regarding recruitment (e.g. Memoranda relative to the endorsement of applications, notice of interview);
- Maintains records, reports, and other pertinent documents in hard and electronic copies;
- Conducts inventory of records and assists in the preparation of the Section’s Records Disposition Schedule (RDS);
- Provides necessary data for the implementation of the new Human Resource Information System (HRIS) and assists in checking the features of the HRIS vis-a-vis the approved Terms of Reference;
- Monitors and manages the recruitment email account, responding to inquiries, acknowledging receipt of applications, and ensuring timely communication with candidates and stakeholders. This includes organizing and categorizing incoming emails for efficient follow-up and record-keeping;
- Assists personnel in charge of Learning and Development (L&D), Performance Management, and Records Management as needed; and
- Performs other duties and responsibilities as may be assigned by the immediate supervisor to support the overall HR function.
Reminders for Applicants
Applicants must meet the minimum requirements of the vacant position(s) and must submit the following:
-
Application letter addressed to the Executive Director III indicating the position being applied for, item number, and the name of the Division where the vacancy exists:
- CECILLE A. LORENZANA-ROMERO
- Executive Director III
- National Parks Development Committee
- T.M. Kalaw St., Ermita, Manila 1000
-
Properly accomplished Personal Data Sheet (PDS) with recent passport size picture and Work Experience Sheet (WES / CS Form No. 212)
- PDS & WES forms can be downloaded through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet
- NOTE: Do not include trainings/seminars obtained/acquired during college and trainings/seminars with unavailable/missing certificates.
- Curriculum Vitae
- Authenticated Copy of Certificate of Eligibility / Authenticated Copy of Board Rating and License (CSC and/or RA 1080), (if applicable)
-
Photocopy of the following:
- Certificate of relevant training/s and/or seminar/s attended (if applicable);
- Certificate of Employment with actual duties and responsibilities (if applicable);
- Performance rating in the last rating period (for government and private employees);
- Transcript of Records (TOR); and
- Diploma
The NPDC highly encourages all interested and qualified applicants, including persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identity to apply for the above vacant positions. Interested applicants may apply and submit their application through this email address: recruitment@npdc.gov.ph or via mail and/or courier to:
CECILLE A. LORENZANA-ROMERO
Executive Director III
c/o Human Resource Section
National Parks Development Committee
T.M. Kalaw St., Ermita, Manila 1000
Applications will be accepted until September 16, 2024.