ADMINISTRATIVE ASSISTANT I (RECORDS ASSISTANT)
| Position | ADMINISTRATIVE ASSISTANT I (RECORDS ASSISTANT) |
|---|---|
| Item No. | N/A (Job Order) ( Job Order ) |
| Division/Section | Administrative Division / Human Resource Section |
| Place of Assignment | Manila |
| Salary Grade | SG-7 + 20% premium pay |
| Monthly Salary | Php 22,344.00 |
| QUALIFICATION STANDARDS | |
|---|---|
| Education: | Completion of two (2) years studies in college |
| Experience: | One year of relevant experience, preferably with experience in ISO 9001:2015 |
| Training | Four (4) hours of relevant training |
| Eligibility | Preferably with CS Eligibility, but not required |
| Skills | N/A |
POSITION DESCRIPTION – Duties and Responsibilities
- Assists in the systematic organization, filing, and retrieval of physical and digital records to ensure accurate and efficient record-keeping in compliance with Republic Act No. 9470;
- Inputs, updates, and maintains records in the agency’s Human Resource Information System (HRIS) and other databases, ensuring that all records are accurate, up-to-date, and easily accessible;
- Converts physical records into digital formats through scanning and ensures the proper tagging and storage of these digital files in the agency's records management system;
- Assists in preparing and implementing records disposition schedules, including the proper archiving of records that need to be preserved and the secure disposal of obsolete documents;
- Facilitates the timely retrieval and distribution of records requested by various departments or personnel, ensuring prompt service while adhering to record retention policies;
- Provides administrative support to the Records Officer in managing the day-to-day operations of the records unit, including coordinating with other sections or departments on records related matters;
- Assists in preparing reports on records management activities, compliance with RA 9470, and other related laws or regulations, including Freedom of Information and ISO 9001:2015 requirements;
- Helps in conducting training sessions or orientations for staff on records management practices, policies, and the use of records management systems to promote best practices within the agency;
- Assists the personnel in charge of Recruitment, Selection, and Placement (RSP), Performance Management, and Learning and Development; and
- Performs other duties and responsibilities as may be assigned by the immediate supervisor.
Reminders for Applicants
Applicants must meet the minimum requirements of the vacant position(s) and must submit the following:
-
Application letter addressed to the Executive Director III indicating the position being applied for, item number, and the name of the Division where the vacancy exists:
- CECILLE A. LORENZANA-ROMERO
- Executive Director III
- National Parks Development Committee
- T.M. Kalaw St., Ermita, Manila 1000
-
Properly accomplished Personal Data Sheet (PDS) with recent passport size picture and Work Experience Sheet (WES / CS Form No. 212)
- PDS & WES forms can be downloaded through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet
- NOTE: Do not include trainings/seminars obtained/acquired during college and trainings/seminars with unavailable/missing certificates.
- Curriculum Vitae
- Authenticated Copy of Certificate of Eligibility / Authenticated Copy of Board Rating and License (CSC and/or RA 1080), (if applicable)
-
Photocopy of the following:
- Certificate of relevant training/s and/or seminar/s attended (if applicable);
- Certificate of Employment with actual duties and responsibilities (if applicable);
- Performance rating in the last rating period (for government and private employees);
- Transcript of Records (TOR); and
- Diploma
The NPDC highly encourages all interested and qualified applicants, including persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identity to apply for the above vacant positions. Interested applicants may apply and submit their application through this email address: recruitment@npdc.gov.ph or via mail and/or courier to:
CECILLE A. LORENZANA-ROMERO
Executive Director III
c/o Human Resource Section
National Parks Development Committee
T.M. Kalaw St., Ermita, Manila 1000
Applications will be accepted until September 16, 2024.