ADMINISTRATIVE ASSISTANT I
| Position | ADMINISTRATIVE ASSISTANT I |
|---|---|
| Item No. | N/A (Job Order) ( Job Order ) |
| Division/Section | Administrative Division / Human Resource Section |
| Place of Assignment | Manila |
| Salary Grade | SG-7 + 20% premium pay |
| Monthly Salary | Php 22,344.00 |
| QUALIFICATION STANDARDS | |
|---|---|
| Education: | Completion of two-year studies in college |
| Experience: | One (1) year of relevant experience |
| Training | Four (4) hours of relevant training |
| Eligibility | Preferably with Career Service Sub-Professional but not required |
| Skills | Computer literate Knowledgeable with the MS. Word, Excel, PowerPoint applications |
POSITION DESCRIPTION (Duties and Responsibilities)
- Assists in maintaining and updating employee time and attendance records through the Human Resource Information System (HRIS);
- Consolidates the submitted Daily Time Records, Monthly Performance Monitoring Report, Monthly Overtime Accomplishment Reports, leave applications, and other PSU-related documents;
- Drafts communications / correspondences (letter, memorandum, office order, among others), QMS-related documents, Certifications, etc.;
- Assists on the processing of submitted request for Change of Regular Schedule, Request for Pass Slips, Certificate of Attendance, Request for Compensatory Time-Off;
- Assists in the registration of facial recognition/biometrics of newly hired permanent employee/s and Contract of Service (COS) in the biometrics/facial recognition machine;
- Assists during the implementation of HR-related events, programs, and activities such as but not limited to Recognition for Men and Women, Annual Physical Examination, Flu-Vaccination, Capability Building Program for NPDC Employees, Year-End Activity;
- Assists in the preparation of necessary data for the computation / implementation of employee’s compensation and benefits;
- Assists in the preparation of reports such as but not limited to Monthly Overtime Report, Monthly Report on Tardiness, Absenteeism, and Undertime, Certificate of Overtime Credits, Quarterly Individual Leave Balance;
- Addresses employee inquiries and concerns related to leaves, absences, and timekeeping policies and providing guidance on leave entitlements and procedures;
- Performs secretariat functions to HR-related committees.;
- Maintains records, reports and other pertinent documents in hard and electronic copies; and
- Performs other duties and responsibilities as may be assigned by the immediate supervisor.
Reminders for Applicants
Applicants must meet the minimum requirements of the vacant position(s) and must submit the following:
-
Application letter addressed to the Executive Director III indicating the position being applied for, item number, and the name of the Division where the vacancy exists:
- CECILLE A. LORENZANA-ROMERO
- Executive Director III
- National Parks Development Committee
- T.M. Kalaw St., Ermita, Manila 1000
-
Properly accomplished Personal Data Sheet (PDS) with recent passport size picture and Work Experience Sheet (WES / CS Form No. 212)
- PDS & WES forms can be downloaded through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet
- NOTE: Do not include trainings/seminars obtained/acquired during college and trainings/seminars with unavailable/missing certificates.
- Curriculum Vitae
- Authenticated Copy of Certificate of Eligibility / Authenticated Copy of Board Rating and License (CSC and/or RA 1080), (if applicable)
-
Photocopy of the following:
- Certificate of relevant training/s and/or seminar/s attended (if applicable);
- Certificate of Employment with actual duties and responsibilities (if applicable);
- Performance rating in the last rating period (for government and private employees);
- Transcript of Records (TOR); and
- Diploma
The NPDC highly encourages all interested and qualified applicants, including persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identity to apply for the above vacant positions. Interested applicants may apply and submit their application through this email address: recruitment@npdc.gov.ph or via mail and/or courier to:
CECILLE A. LORENZANA-ROMERO
Executive Director III
c/o Human Resource Section
National Parks Development Committee
T.M. Kalaw St., Ermita, Manila 1000
Applications will be accepted until May 1, 2024.